Admin App documentation
Your Admin App guidebook
Use the Distribook Admin App to manage products, purchases, inventory, vehicle operations, staff and reports.
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Start with the essentials.
Connect your company, check your workspace and find the tools for your business.
Start using Admin AppGetting started
Follow the guides in order, or jump to the help you need.
Start using the Admin mobile app
Manage everyday business work from your phone: products, stock, purchases, customers, collections, reports and your team. Available tools depend on your.
Read guide 02Connect your company and sign in
Use the Company Code supplied by your business. This mobile connection does not ask for a POS Register Code.
Read guide 03Find your tools and check access
Home combines account information, available summary cards, shortcuts and **Assigned Sections**. The same shortcut can have a shorter label: **Stocks**.
Read guide 04Resolve common Admin App problems
Check the account, company, workspace and network before repeating an action.
Read guideProducts and pricing
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Find products and available stock
Use **Products** to review stock before receiving or changing a product. The business-management view differs from the REP catalogue.
Read guide 02Create a product from your phone
Use the product-creation action in **Products** when you have product write access. Prepare the category, base unit and an existing product image storage.
Read guide 03Change product prices by tier
Use **Price Adjustment** for tier-specific selling-price changes. This tool requires price read/write access and business-administrator access.
Read guideInventory
Follow the guides in order, or jump to the help you need.
Receive stock with Quick Inventory
**Quick Inventory** is a business-administrator tool for simple stock receiving and selling-price changes. Use Fast GRN when you need its scan, serial or.
Read guide 02Correct warehouse stock counts
Use **Inventory** or **Stock Adjustments** to open **Warehouse Adjustments**. This is a stock correction, not a supplier receipt. The screen and backend.
Read guidePurchasing
Follow the guides in order, or jump to the help you need.
Record a supplier delivery with Purchase
Use **Purchase** for a conventional GRN entry when purchasing access is enabled.
Read guide 02Start and resume a Fast GRN
Fast GRN saves a receiving draft before you add products. It requires purchasing access and a supplier and warehouse available to your account.
Read guide 03Count, review and submit a Fast GRN
Review the actual delivery before submitting its Fast GRN. The business’s receiving policy decides whether submission posts stock immediately or sends it.
Read guide 04Review a supplier invoice import
**Invoice Import** assists with entering a saved Fast GRN. Recognition results need your review; analysis alone does not add items or receive stock.
Read guideRoutes and vehicles
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Load and return vehicle stock
Use **Vehicle** when Fleet and Field Sales are enabled and you have the relevant transfer permissions.
Read guide 02Manage vehicle assignments and load templates
Vehicle assignments control who works with a vehicle. Load templates prepare reusable product quantities; they do not move stock by themselves.
Read guide 03Review routes, visits and vehicle day reports
Use the enabled route and vehicle tools to supervise field sales. A route without an order and an explicitly skipped scheduled visit are different findings.
Read guideCustomers
Follow the guides in order, or jump to the help you need.
Orders and returns
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Payments and expenses
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Staff and HR
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Manage your staff directory and Team Pulse
Open **Staff** to manage employee profiles and view attendance. The shortcut may be labelled **Staffs**. Access requires the HR module and Client Admin or.
Read guide 02Create and edit a staff profile
Prepare the employee’s identity, employment details and agreed work/salary settings before creating a staff profile.
Read guide 03Review and correct attendance
Use attendance records to resolve missing or incorrect entries before payroll review.
Read guide 04Create and review staff leave
Use **Staff → Leaves** to inspect requests and manage leave with the required HR permissions.
Read guide 05Generate salary and review payslips
Use **Salary** from Home or **Staff → Salary** after checking attendance, work settings, leave and advances.
Read guide 06Approve a payslip and mark salary paid
Approval and payment are separate decisions. Review the payslip and arrange the actual salary payment before recording it as paid.
Read guide 07Record salary advances and bonuses
Use **Staff → Advances** for money advanced to an employee and **Staff → Bonuses** for a bonus record. These are different payroll inputs.
Read guide 08Departments, allowances and biometric IDs
Use the HR setup tools to keep staff classification, recurring allowances and attendance-device identity consistent.
Read guide 09Download attendance and HR reports
Use **Staff → Reports** for monthly attendance review and HR PDFs.
Read guideReports
Follow the guides in order, or jump to the help you need.
Repairs and warranty
Follow the guides in order, or jump to the help you need.
Restaurant orders
Follow the guides in order, or jump to the help you need.
Settings and devices
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Create users and manage mobile access
Use **Users** to manage sign-in accounts. Reading needs user read access; creating, editing and changing status need user write access. Staff employment and.
Read guide 02Change language, workspace and device settings
Open **Account → Settings** to manage the mobile account’s workspace and device options. Management’s **Open Settings** reaches the same settings screen.
Read guideYour enabled modules, permissions and assignments determine the tools available to you. Start with the guides for your daily work.