Routes & journey plans
Group outlets into routes and give every rep a daily plan with last orders and current dues.
Distribution Management Software
Distribution Management Software for Vans, Routes & Reps
Distribution runs on vehicles, routes and trust. Distribook replaces the route book with a system that knows what went out, what was sold, what came back and what is still owed.
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What you get
Distribution Management Software, in six parts
The capabilities that matter most, at a glance. The detail is further down if you want it.
Van load & settle
Record what left the warehouse, what sold, what returned — and settle the run against it.
GPS-verified visits
Each visit logs time and location, so the route sheet and reality finally agree.
Credit control
Limits and overdue cheques flagged to the rep while they are still standing in the shop.
Van stock reconciled
Expected versus actual stock and cash shown at settlement, not at the end of the month.
Route profitability
See what each route and rep actually earned, by day, without building a spreadsheet.
- Route and territory planning with assigned customers per day
- Van loading, unloading and end-of-day settlement
- GPS-verified rep visits with orders and collections captured on site
- Credit limits and outstanding checked before a new order is accepted
- Van stock reconciled against sales automatically
In depth
The full guide to distribution management software
The distributor’s real problem is reconciliation
A distribution business does not usually fail because of poor sales. It fails slowly through unreconciled stock and uncollected money. Goods leave the warehouse on a van, some are sold, some are returned, some are damaged, and some are simply unaccounted for. Cash and cheques come back days later. Nobody can say with confidence what a route actually earned.
Distribook closes that loop. Loading a van creates a record of exactly what left. Every sale on the route is captured against a customer at the time it happens. At settlement, the system compares what went out, what was sold, what returned and what was collected, and shows the difference immediately rather than at the end of the month.
Routes, territories and daily journey plans
Customers are grouped into routes and territories, and each rep gets a daily journey plan. The plan shows which outlets to visit, what they ordered last time and what they currently owe. Because the sequence is planned, the number of outlets covered per day rises without anyone driving further.
A customer map view shows outlets geographically, which makes gaps in coverage obvious — the shops nobody has visited for three weeks, the cluster that justifies a new route, the territory that has quietly outgrown one rep.
Field visits you can verify
Reps work from the mobile app. A visit is logged where and when it happened, with the order, the collection and any reason for a no-sale recorded on the spot. Managers see progress through the day rather than waiting for an evening phone call.
This is not about surveillance; it is about removing the argument. When the visit record, the order and the collection all agree, the conversation with a rep becomes about performance instead of about what actually happened.
Credit control at the point of order
The most expensive moment in distribution is accepting an order from a customer who is already over their limit. Distribook checks credit limit and outstanding balance before the order is confirmed, and flags overdue invoices and undeposited cheques to the rep while they are still standing in the shop.
Collections, cheque due dates and deposits are tracked against invoices, so the outstanding figure on the dashboard is one you can act on.
Distribution Management Software for your industry
Setup changes with the trade. Pick yours to see what we configure.
FAQ
Distribution Management Software — questions we get asked
Does Distribook support van sales and pre-sales models?
Yes. You can run van sales, where stock travels with the rep and is billed on the spot, or pre-sales, where orders are collected and fulfilled from the warehouse afterwards.
Can reps work where there is no signal?
Yes. The mobile app captures visits, orders and collections offline and syncs when the device regains coverage.
How is van stock reconciled?
Loading, sales, returns and damages are all recorded, and the settlement screen shows the expected versus actual position for both stock and cash at the end of each run.
Explore the rest of the platform
POS System
Billing is the one screen your staff use every single day. Distribook POS is built so a new cashier can be productive in an afternoon, and so the owner can trust every number it produces.
Read moreInventory Management System
Stock is usually a company’s largest asset and its least trusted number. Distribook makes the figure on the screen match the figure on the shelf.
Read moreSales Representative Management
A field sales team is only as good as its information. Distribook gives reps what they need in the shop, and gives managers an honest picture of the day.
Read morePayroll & Attendance Software
Payroll should be a report you run, not a week you survive. Distribook connects the fingerprint device on the wall to the payslip at the end of the month.
Read moreGet started
Ready to fix distribution management software for good?
Send one WhatsApp message. We will look at how you work today, show you the system running on your own kind of data, and send a written quotation — no obligation.
Or call us directly on +94 76 555 0967